Finance and Compliance Associate

Job Summary

• We seek a diligent, organised, and detail-oriented Finance and Compliance Associate to support the effective management of the organisation's financial resources and ensure compliance with organisational policies, donor requirements, and applicable financial regulations.
• The successful candidate will support financial record-keeping, transaction processing, budget monitoring, financial reporting, documentation, and compliance checks.
• The role requires a high level of integrity, accuracy, confidentiality, and commitment to accountability and transparency in the management of organisational and project funds.

Key Responsibilities

• Support the preparation, processing, and documentation of financial transactions in line with approved procedures.
• Maintain accurate and up-to-date financial records, including payment vouchers, receipts, invoices, and supporting documents.
• Assist with bank reconciliations, cashbook updates, and the maintenance of financial files.
• Ensure that all expenditures are properly authorised, adequately supported, and correctly coded to the relevant budget lines and projects.
• Support the preparation and review of project and organisational budgets.
• Monitor expenditure against approved budgets and flag variances, unusual transactions, or potential overspending.
• Assist in preparing periodic financial reports for management and donors.
• Support the tracking of advances, retirements, and outstanding financial obligations.
• Ensure that financial transactions comply with organisational financial policies, donor guidelines, and approved budget provisions.
• Review payment requests and supporting documentation for completeness, accuracy, and appropriate authorisation.
• Support compliance with procurement, travel, activity expenditure, and financial documentation procedures.
• Assist with internal and external audits by retrieving records, organising supporting documents, and following up on audit recommendations.
• Identify and promptly report potential financial irregularities or control weaknesses through appropriate organisational channels.
• Maintain an organised filing system for both electronic and physical financial records.
• Support the preparation of payment schedules and other routine financial documents.
• Work collaboratively with programme and administrative teams to ensure timely processing of approved activities and payments.
• Perform other finance-related duties assigned by the supervisor.

Qualifications and Experience

• OND with distinction in Accounting, Finance, or a related field.
• At least two (2) years of relevant experience in organisational finance, preferably within an NGO, civil society organisation, or donor-funded project.
• Demonstrable understanding of basic accounting principles, financial documentation, budget monitoring, and internal controls.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and the ability to maintain accurate, complete, and well-organised financial records.

Essential Competencies and Attributes:
The ideal candidate should demonstrate:

• High integrity, honesty, and respect for confidentiality.
• Strong numerical, analytical, and organisational skills.
• Accuracy in financial documentation and transaction processing.
• Ability to identify discrepancies and follow established financial procedures.
• Good written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• A proactive approach to problem-solving and teamwork.
• Commitment to accountability, transparency, and responsible stewardship of organisational resources.