Hotel Accountant

Job Summary

• The ideal candidate should have good knowledge of hotel accounting, strong numerical ability, attention to detail, knowledge of financial controls, experience with hotel revenue reconciliation, and the ability to identify financial discrepancies and leakages.

Key Roles and Responsibilities

Financial Record Keeping:

• Maintain accurate records of all hotel financial transactions.
• Record daily income, expenses, payments, and receipts.
• Ensure proper filing and documentation of financial records.

Daily Revenue Monitoring:

• Reconcile daily revenue from rooms, restaurant, bar, events, laundry, and other revenue centres.
• Verify sales records against cash, POS, transfers, and other payment channels.
• Investigate and report discrepancies.

Accounts Payable & Receivable:

• Monitor payments owed to suppliers and service providers.
• Track outstanding customer and corporate accounts.
• Ensure invoices and payments are properly documented and approved.

Cash & Bank Management:

• Monitor cash collections and daily deposits.
• Reconcile bank statements with hotel records.
• Maintain proper controls over petty cash and operational payments.

Budgeting & Cost Control:

• Assist management in preparing the hotel's budget.
• Monitor actual expenditure against approved budgets.
• Identify unnecessary expenses and areas of financial leakage.

Payroll & Staff Payments:

• Prepare or verify staff payroll.
• Ensure salaries, allowances, deductions, and other staff payments are accurately calculated and documented.

Purchasing & Inventory Control:

• Work with the Stores, Purchasing, Kitchen, and Management teams to monitor purchases and consumption.
• Check purchase invoices and ensure they correspond with approved requisitions and deliveries.
• Help monitor food, beverage, and other operational costs.

Financial Reporting:

• Prepare daily, weekly, and monthly financial reports.
• Provide management with information on revenue, expenses, profit, cash flow, and outstanding obligations.
• Assist management in making financially informed decisions.

Tax & Statutory Compliance:

• Maintain records required for relevant tax and statutory obligations.
• Work with management or external professionals to ensure timely compliance.

Internal Financial Controls:

• Establish and enforce proper financial procedures.
• Monitor authorization of expenditure.
• Detect and report errors, irregularities, fraud, or financial leakages.

Audit & Documentation:

• Prepare financial records and supporting documents for internal and external audits.
• Ensure all transactions can be properly traced and verified.
• Working with Management
• Work closely with the General Manager and other Heads of Department.
• Provide financial analysis and recommendations to improve profitability and reduce costs.