Logistics Officer

Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014.

The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony.

We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Borno

Key Responsibilities
Logistics Planning and Coordination:

• Coordinate day-to-day logistics activities to support programme implementation and organizational operations across the head office and field locations.
• Develop and maintain logistics plans, schedules and movement arrangements based on programme requirements and operational priorities.
• Coordinate the transportation and distribution of programme supplies, equipment, materials and other organizational resources to designated locations.
• Work closely with Programme, Procurement, Finance and Administration teams to anticipate logistics needs and ensure timely availability of required resources.
• Monitor logistics requests and follow up to ensure that approved requests are processed and delivered within agreed timelines.
• Identify potential logistics constraints and recommend practical solutions to minimize delays and operational disruptions.
• Maintain accurate records of logistics activities, requests, movements, deliveries and associated documentation.
• Ensure that logistics arrangements are cost-effective, properly authorized and consistent with organizational procedures.

Fleet and Transportation Management:

• Coordinate the effective utilization, allocation and scheduling of organizational vehicles in line with approved operational requirements.
• Maintain an updated vehicle register showing vehicle details, registration, assignment, mileage, maintenance history and other relevant information.
• Coordinate vehicle servicing, repairs, inspections, registration renewals and other statutory requirements to ensure that vehicles remain roadworthy.
• Monitor fuel consumption, mileage, vehicle utilization and maintenance costs, identifying unusual consumption patterns or potential inefficiencies.
• Maintain accurate fuel records, vehicle logbooks, trip authorization forms, movement registers and other fleet-related documentation.
• Coordinate transportation arrangements for staff, programme materials, supplies and equipment, subject to approved movement procedures.
• Ensure that vehicle movements are properly authorized and documented before departure.
• Follow up on vehicle maintenance and repair requests to minimize downtime and ensure operational availability.
• Monitor the conduct and compliance of drivers with organizational vehicle-use policies, road safety requirements and approved movement procedures.
• Report accidents, vehicle damage, breakdowns, fuel discrepancies and other fleet-related incidents promptly through established reporting channels.
• Support the development and implementation of vehicle-use, fuel-management and fleet-maintenance procedures.

 Warehouse and Inventory Management:

• Coordinate the receipt, inspection, storage, handling and issuance of supplies, materials, equipment and other items delivered to organizational warehouses or storage facilities.
• Ensure that all incoming supplies are checked against purchase orders, delivery notes and other relevant documentation before acceptance.
• Maintain accurate and up-to-date stock records, bin cards, stock cards, goods received notes, goods issued notes and inventory registers.
• Ensure that stock movements are properly authorized, recorded and supported by appropriate documentation.
• Conduct regular physical stock counts and reconcile physical balances against recorded inventory.
• Investigate stock discrepancies, losses, damages or unexplained variances and report findings to the appropriate supervisor.
• Ensure that warehouse facilities are clean, secure, properly organized and suitable for the storage of supplies and equipment.
• Apply appropriate stock rotation practices, including First-In, First-Out (FIFO), and monitor expiry dates where applicable.
• Monitor stock levels and alert the relevant departments when supplies are approaching minimum stock levels or require replenishment.
• Ensure that damaged, expired, obsolete or unusable items are identified, segregated and managed in accordance with organizational procedures.
• Support periodic inventory verification and ensure that stock records are available for internal reviews, donor monitoring and external audits.

Asset Management and Accountability:

• Maintain and regularly update the organizational asset register, including asset descriptions, identification numbers, purchase dates, locations, assigned users and condition.
• Ensure that organizational equipment and assets are properly tagged, recorded and assigned to authorized personnel or locations.
• Coordinate asset issuance, transfers, returns and handovers, ensuring that all movements are supported by appropriate documentation.
• Conduct periodic physical verification of organizational assets and reconcile findings with the asset register.
• Follow up on missing, damaged, obsolete or unserviceable assets and report discrepancies for appropriate action.
• Support the maintenance, repair, replacement and responsible disposal of organizational assets in accordance with approved procedures and donor requirements.
• Ensure that asset disposal, transfer or write-off is supported by the necessary approvals and documentation.
• Maintain signed asset handover forms and ensure that staff account for assigned organizational property during transfers, separation or exit.
• Support donor-funded asset tracking and ensure that assets purchased under specific grants are identifiable and traceable to the relevant projects.

Procurement and Supply Chain Support:

• Work closely with the Procurement team to support the timely delivery and receipt of procured goods and services.
• Provide logistics information required for procurement planning, including delivery schedules, transportation requirements, storage capacity and stock availability.
• Follow up with suppliers and relevant internal teams on approved deliveries, pending supplies and outstanding logistics requirements.
• Support the verification of delivered goods against approved specifications, quantities, purchase orders and delivery documentation.
• Ensure that goods received are documented accurately and that discrepancies are reported promptly to the Procurement team.
• Coordinate the movement of procured items from suppliers to the warehouse, head office or designated field locations.
• Monitor the availability of commonly used supplies and communicate anticipated shortages to the relevant departments.
• Support the preparation of logistics-related information for procurement plans, budget forecasts and operational reports.
• Maintain appropriate separation of responsibilities between procurement, receipt, inventory recording and payment approval in line with organizational internal controls.
• Ensure that logistics and supply chain records are complete, traceable and available for verification when required.

Field Logistics and Programme Support:

• Coordinate logistics arrangements for field activities, including the movement of personnel, supplies, equipment and programme materials.
• Liaise with field teams to identify operational logistics needs and ensure that approved requirements are addressed promptly.
• Support the distribution of programme supplies and materials to designated implementation locations, ensuring proper documentation and acknowledgement of receipt.
• Coordinate the return, transfer or redistribution of unused materials and equipment in accordance with organizational procedures.
• Maintain records of deliveries, distributions, dispatches and receipts associated with field operations.
• Support logistics planning for training sessions, workshops, meetings, assessments and other programme activities.
• Coordinate with relevant staff to ensure that field offices have the equipment, supplies and logistical support necessary for effective implementation.
• Monitor the condition and availability of logistics resources assigned to field locations and follow up on reported maintenance or replenishment needs.
• Ensure that logistics arrangements comply with approved security, access and movement procedures in the operating environment.

Documentation, Reporting and Compliance:

• Prepare regular logistics reports covering fleet utilization, fuel consumption, stock balances, asset movements, maintenance activities and outstanding logistics requests.
• Maintain complete and orderly physical and electronic logistics files for vehicles, inventory, assets, deliveries, distributions and related activities.
• Ensure that logistics documentation is accurate, properly authorized, securely maintained and readily retrievable.
• Support the preparation of logistics information required for donor reports, internal reviews, audits and compliance assessments.
• Monitor compliance with organizational logistics policies, asset management procedures, fleet regulations and applicable donor requirements.
• Identify gaps in logistics documentation or control processes and recommend appropriate corrective measures.
• Maintain trackers for vehicle maintenance, fuel consumption, inventory movements, asset assignments and other key logistics activities.
• Submit required logistics reports within agreed timelines and provide accurate information to support management decision-making.
• Protect confidential organizational information and ensure the responsible handling of logistics records.

Safety, Security and Risk Management:

• Ensure that logistics activities are conducted in accordance with organizational health, safety and security procedures.
• Coordinate with relevant personnel to ensure that vehicles, equipment, warehouses and storage facilities meet applicable safety requirements.
• Report vehicle accidents, stock losses, security incidents, damaged goods and other operational risks through established reporting channels.
• Support the safe storage, handling, transportation and distribution of supplies and equipment.
• Ensure that drivers and other relevant personnel are informed of applicable vehicle-use, road safety and movement requirements.
• Monitor logistics-related risks, including vehicle breakdowns, supply delays, stock losses, equipment damage and storage constraints.
• Recommend practical measures to reduce logistics risks and improve the protection of organizational resources.
• Comply with established movement approval and security clearance procedures for travel to field locations.
• Ensure that logistics arrangements do not compromise staff safety, beneficiary protection or the security of organizational assets.

Policy Implementation and Process Improvement:

• Apply LPF's approved logistics, procurement, fleet management, inventory and asset management policies and procedures.
• Support the review and improvement of logistics tools, templates, registers, checklists and standard operating procedures.
• Identify inefficiencies in transportation, warehousing, stock management and asset utilization and recommend practical improvements.
• Promote cost-consciousness, accountability, transparency and responsible use of organizational resources.
• Support internal spot checks and periodic reviews of logistics records and physical assets.
• Collaborate with other departments to strengthen coordination, documentation and compliance across logistics processes.
• Undertake other logistics-related responsibilities assigned by the supervisor, consistent with the position's scope and organizational needs.

Key Deliverables
The successful candidate will be expected to contribute to the following:

• Updated logistics plans, schedules and operational trackers.
• Accurate vehicle register, fleet utilization records and maintenance schedules.
• Complete fuel consumption records and vehicle logbooks.
• Updated warehouse stock records and inventory registers.
• Periodic physical stock counts and stock reconciliation reports.
• Updated organizational asset register and asset verification reports.
• Properly documented goods received notes, goods issued notes and delivery records.
• Accurate asset assignment, transfer, return and handover documentation.
• Timely logistics support for approved programme and field activities.
• Regular logistics reports covering fleet, inventory, assets and outstanding requirements.
• Documented reports of stock discrepancies, asset losses, vehicle incidents and other logistics-related issues.
• Complete and organized logistics records available for internal reviews, donor monitoring and audits.
• Practical recommendations for improving logistics efficiency, accountability and cost-effectiveness.

Qualifications and Experience

• Bachelor's degree or Higher National Diploma (HND) in Logistics and Supply Chain Management, Transport Management, Business Administration, Procurement, Purchasing and Supply, or a related field.
• Minimum of three (3) years of relevant professional experience in logistics, fleet management, inventory control, warehouse management, asset management or supply chain support.
• Demonstrated experience maintaining logistics records, stock registers, asset registers and other operational documentation.
• Experience coordinating vehicle movements, fuel records, maintenance schedules and transportation arrangements.
• Experience in warehouse operations, stock control, physical inventory verification and reconciliation.
• Experience working with NGOs, INGOs, donor-funded programmes or humanitarian and development organizations is highly desirable.
• Demonstrated ability to coordinate multiple logistics requests and meet operational deadlines.
• Good working knowledge of Microsoft Office applications, particularly Excel, for maintaining registers, trackers and reports.
• Strong documentation, organizational and record-keeping skills.
• Good written and verbal communication skills.
• High level of integrity, accountability, attention to detail and responsible resource management.
• Experience supporting logistics operations across multiple field locations.
• Familiarity with donor-funded asset management and inventory documentation requirements.
• Experience supporting internal audits, asset verification exercises or logistics compliance reviews.
• Knowledge of fleet management systems, inventory management tools or digital logistics platforms.
• Experience in conflict-affected, emergency response or other complex operating environments.
• Knowledge of humanitarian logistics, supply chain procedures and organizational internal controls.
• Relevant professional training or certification in logistics, supply chain management, transport management or inventory control.

Key Competencies:

• Planning and coordination: Ability to organize logistics activities, prioritize competing requests and ensure timely delivery of support.
• Attention to detail: Ability to maintain accurate records and identify discrepancies in stock, fuel, asset and fleet documentation.
• Accountability and integrity: Commitment to transparent processes, responsible resource use and compliance with organizational procedures.
• Problem-solving: Ability to identify logistical challenges and develop practical, timely solutions.
• Inventory and asset management: Ability to maintain reliable stock records, track assets and support physical verification.
• Fleet coordination: Ability to organize vehicle schedules, monitor maintenance and maintain accurate fleet records.
• Communication and teamwork: Ability to work effectively with Programme, Finance, Procurement, Administration and field teams.
• Organization and time management: Ability to manage multiple tasks and meet reporting and operational deadlines.
• Cost-consciousness: Ability to support efficient use of transportation, fuel, storage and other logistics resources.
• Reporting and documentation: Ability to prepare clear reports and maintain complete, traceable records.
• Adaptability: Ability to respond to changing operational priorities in a humanitarian environment.
• Confidentiality and discretion: Ability to handle organizational records and sensitive operational information appropriately.
• Commitment to safety: Ability to follow established safety, security and movement procedures.

Safeguarding, Code Of Conduct And Organisational Values
The post holder is required to:

• Adhere to LPF's policies, procedures, Code of Conduct and organizational values.
• Demonstrate commitment to safeguarding, gender equality, diversity, inclusion and respect for human rights.
• Maintain zero tolerance for sexual exploitation and abuse (SEA), harassment, fraud, corruption and abuse of position.
• Report safeguarding, SEA, fraud or other serious misconduct concerns through established organizational reporting mechanisms.
• Maintain professional conduct and respect confidentiality at all times.
• Demonstrate sensitivity to diverse cultural contexts and the needs of affected populations.
• Comply with applicable security, health and safety requirements.
• Use organizational resources responsibly and protect organizational property.