As a Project Operations Associate, you will support recruitment assignments & talent projects from project activation through completion, ensuring that candidate pipelines, project activities, client requirements and follow-ups are properly coordinated.
This is a project-based contract opportunity, not a conventional full-time employment position.
Key Responsibilities
Business & Project Operations:
Project Coordination
Business Analysis
Research
Documentation
Data Management
Reporting
Recruitment Project Operations:
Set up and maintain recruitment projects within the ATS.
Review applications and organize candidate pipelines.
Conduct initial CV reviews against agreed requirements.
Maintain accurate candidate statuses.
Coordinate candidate interviews and assessments.
Track candidates through the recruitment process.
Prepare candidate profiles and submission packs.
Monitor candidate and client feedback.
Follow up on outstanding actions.
Client & Project Coordination:
Support execution of assigned client talent projects.
Track project timelines and deliverables.
Prepare project status updates.
Coordinate candidate/client communication where required.
Identify delays, bottlenecks and risks.
Ensure agreed actions are completed.
Reporting & Administration:
Maintain accurate recruitment data.
Update ATS/CRM records.
Prepare weekly project updates.
Track sourcing, screening, submissions, interviews and outcomes.
Maintain project trackers and documentation.
Requirements
Strong organization and attention to detail.
Excellent written and verbal communication.
Ability to work independently.
Strong follow-through and accountability.
Comfortable working with spreadsheets and digital tools.
Comfortable learning ATS/CRM platforms.
Ability to manage multiple priorities.
Strong professional judgment.
Good written English.
Ability to meet deadlines.
Experience in recruitment, HR, operations, project coordination, customer success or administration is an advantage.
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