Research and Residency Associate

Lily hospitals Limited, established since 1986 remains one of the foremost hospitals in Nigeria and within the South-South region of the country. It is the first private hospital in Nigeria to achieve ISO 9001:2000 quality management system certification from the Standards Organization of Nigeria (SON). Also we areconsistently committed to high standards; continuous improvement, service excellence, organizational citizenship, and outstanding work ethics.

At Lily hospitals, weare consistently committed to high standards; continuous improvement, service excellence, organizational citizenship, and outstanding work ethics. running residency training programs in family medicine and radiology. Lily Hospitals is also involved in housemanship training, internship training in Pharmacy and Radiology. We have multiple locations in Benin, Warri, Okuokoko etc.

We are recruiting to fill the position below:

Job Title: Research & Residency Associate

Location: Warri, Delta
Employment Type: Full-time

Job Description

• We are seeking a highly experienced, organised and proactive Research & Residency Associate to support and coordinate clinical research activity alongside the delivery of our medical residency programme.
• This is a broad, hands-on role for someone who can bring structure to complex work, keep important activities moving and communicate effectively with people across a busy clinical environment.
• You will work closely with clinicians, researchers, resident doctors, hospital administrators and external partners.
• Your work will help research teams stay organised and compliant, while helping residents access the guidance, teaching and programme support they need.
• The successful candidate will be confident managing competing deadlines and sensitive information, preparing clear written materials and coordinating activities from planning through to completion. They will bring sound judgement, initiative and a strong service mindset, and will be able to work independently while collaborating with a multidisciplinary team.

About the role

• You will coordinate practical aspects of clinical research and residency programme administration.
• This includes supporting studies through their administrative and governance requirements, helping teams organise research information, and coordinating the schedules, learning activities and records that underpin resident training.
• You will also help connect people and processes across the programme: following up on actions, sharing timely information, maintaining accurate records and identifying ways to improve how research and residency activities are delivered.

Key responsibilities
Clinical research coordination:

• Coordinate day-to-day administrative and operational support for clinical research studies.
• Maintain complete and accurate study files, trackers, correspondence and project records.
• Track study milestones, deadlines, approvals and outstanding actions, and follow up with relevant team members.
• Assist with the preparation, collation and submission of ethics and research-governance documentation.
• Conduct literature searches and reviews, and prepare concise, well-organised research summaries.
• Help collect, organise, check and maintain research data in accordance with hospital policies, approved study procedures, ethics requirements and data-protection standards.
• Prepare reports, presentations, briefing notes and other materials for research teams and clinical stakeholders.
• Coordinate research meetings, prepare agendas and papers, record minutes and monitor follow-up actions.
• Support audit projects, grant applications, manuscripts, publications and the dissemination of research findings.
• Liaise with clinicians, research staff, ethics and governance contacts, external collaborators and other partners to help research activity progress smoothly.
• Identify administrative or coordination issues that may affect study timelines and bring them to the attention of the appropriate team members.

Residency programme coordination:

• Support resident onboarding and orientation, ensuring that key programme information and schedules are communicated clearly.
• Coordinate resident rotation schedules and help manage changes, updates and related communications.
• Organise teaching sessions, workshops, journal clubs, assessments and other educational activities.
• Coordinate communications between residents, supervising consultants, programme leads and administrative teams.
• Maintain accurate records relating to attendance, training requirements, assessments, research participation and programme outcomes.
• Help residents and faculty access relevant programme information, forms, schedules and resources.
• Support the planning and delivery of resident activities and events.
• Follow up on programme requirements, feedback and outstanding actions, escalating issues where appropriate.
• Contribute to the evaluation and continuous improvement of the residency programme and resident learning experience.

General coordination and administration:

• Manage competing priorities and deadlines while maintaining accurate records and a high standard of work.
• Handle confidential clinical, research and personnel information with discretion and professionalism.
• Prepare clear written communications and materials for a range of audiences.
• Build effective working relationships across clinical, research and administrative teams.
• Look for practical ways to improve coordination, documentation and communication across research and residency activities.

Required qualifications and experience

• A Degree in Health Sciences, Biomedical Sciences, Public Health, Healthcare Administration or a related field.
• Significant relevant experience supporting clinical or health research, medical education, residency or training programmes, or complex clinical administration.
• Demonstrated experience coordinating projects, programmes or studies involving multiple stakeholders and deadlines.
• Experience preparing, organising and maintaining accurate documentation and records in a healthcare or similarly regulated environment.
• Strong research and written communication skills, including the ability to review information and present it clearly.
• Excellent organisational and administrative skills, with close attention to detail and consistent follow-through.
• Strong interpersonal and communication skills, including confidence working with clinicians and multidisciplinary teams.
• The ability to handle confidential information appropriately and exercise sound judgement.
• Proficiency with standard office and collaboration tools; familiarity with research software, reference-management tools and/or electronic health-record systems.

What we offer

• A competitive salary and benefits package.
• The opportunity to contribute to meaningful clinical research and medical education.
• Professional development opportunities in clinical research and health education.
• The chance to work alongside clinicians, researchers and resident doctors in a role that supports both research activity and postgraduate medical training.