Job role
- The Accounting & Finance Operations Specialist is responsible for supporting the day-to-day financial operations of the organisation by maintaining accurate accounting records, processing financial transactions, performing reconciliations, managing accounts payable and receivable activities, and supporting financial reporting, tax compliance, and audit requirements.
- The role ensures that financial transactions are accurately recorded, properly supported, processed on a timely basis, and conducted in accordance with established accounting standards, internal controls, policies, and procedures.
Key Responsibilities
Accounting Records & Financial Transactions:
- Maintain accurate and complete accounting records, including general ledgers, journals, invoices, receipts, payment records, and supporting documentation.
- Review source documents to validate, classify, record, and process financial transactions accurately and in a timely manner.
- Record, identify, classify, and verify financial transactions in accordance with applicable Maintain organised and readily accessible financial documentation to support reporting, audit, and compliance requirements.
Accounts Payable & Payment Operations:
- Process and organise supplier and vendor invoices to ensure accurate, timely, and properly authorised payments.
- Manage payment processing activities, ensuring transactions are adequately supported and comply with established approval and internal control requirements.
- Post payment transactions and maintain accurate accounts payable records.
- Liaise with vendors and suppliers to validate invoices, resolve billing discrepancies, and ensure payments are processed within agreed timelines.
Bank & Account Reconciliations:
- Perform regular bank reconciliations and investigate and resolve reconciling items promptly.
- Investigate discrepancies between accounting records, bank statements, sales records, and supporting documentation.
- Ensure reconciling items are appropriately documented, followed up, and cleared within agreed timelines.
Financial Reporting & Month-End Activities
- Support daily, monthly, quarterly, and annual accounting close activities.
- Prepare account schedules, reconciliations, financial summaries, and supporting analyses as required.
- Provide accurate financial information and management summaries to support decision-making.
- Assist with the preparation and review of balance sheet accounts and supporting schedules.
- Ensure financial transactions are recorded in the appropriate accounting period.
Tax, Audit & Regulatory Support:
- Support the preparation of tax-related information, schedules, and documentation.
- Assist with internal and external audit activities by providing accurate records, schedules, reconciliations, and supporting documentation.
- Respond to audit queries and assist in investigating and resolving identified discrepancies.
- Support compliance with applicable accounting, tax, regulatory, and internal control requirements.
Internal Controls & Financial Governance:
- Adhere to established accounting policies, procedures, approval processes, and internal controls.
- Support initiatives to improve the efficiency, accuracy, and control environment of finance operations.
Key Performance Indicators
Performance in this role may be measured against:
- Accuracy and completeness of accounting records.
- Timeliness and accuracy of transaction processing.
- Bank and account reconciliation completion and clearance of reconciling items.
- Accounts payable and receivable accuracy and ageing.
- Timeliness of month-end and year-end close activities.
- Invoice and payment processing turnaround time.
- Number and value of unresolved accounting discrepancies.
- Audit findings and timely resolution of audit queries.
- Compliance with internal accounting policies and controls.
- Quality and timeliness of financial reports and management information.
Qualifications
- Must have a Bachelor's Degree in Finance, Accounting or any related course
- Must have completed NYSC
- Must have 3-4 years' experience in a related role.