Admin Officer

SAVGRET Consulting Services is a professional consulting firm focused on delivering cost-effective, high-quality solutions to construction and infrastructure projects. The company supports clients across the project lifecycle, from planning and budgeting to execution and close-out.

SAVGRET emphasizes rigorous cost control, transparent reporting, and collaborative partnerships with stakeholders. Team members work in a structured yet dynamic environment that values technical excellence, integrity, and continuous improvement. The company offers opportunities for growth for professionals who are committed to delivering reliable results on complex projects.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Wuse 2, Abuja (FCT)
Employment Type: Full-time

Job Summary

• The Administrative Officer will be responsible for providing effective administrative and operational support to ensure the smooth and efficient running of the organisation.
• The role involves coordinating office activities, maintaining accurate records, supporting staff and management, managing administrative documentation, and ensuring compliance with established administrative procedures and policies.

Key Responsibilities

• Coordinate day-to-day administrative activities and ensure efficient office operations.
• Maintain accurate and up-to-date administrative records, files, registers, and databases.
• Prepare, process, and manage official correspondence, memos, reports, forms, and other administrative documents.
• Provide administrative support to management and various departments as required.
• Coordinate meetings, prepare meeting materials, take minutes, and follow up on assigned action points.
• Manage office supplies, stationery, equipment, and other administrative resources, ensuring timely replenishment.
• Liaise with internal departments, vendors, service providers, and external stakeholders on administrative matters.
• Support staff onboarding, documentation, and other employee-related administrative processes in collaboration with the HR Department.
• Maintain proper documentation and filing systems, both physical and electronic.
• Assist with travel arrangements, accommodation, logistics, and other administrative requirements for staff and visitors.
• Monitor office facilities and promptly escalate maintenance, repairs, security, and other operational issues.
• Support the administration of attendance records, leave documentation, staff movements, and other routine administrative activities where applicable.
• Assist in preparing periodic administrative reports and providing relevant data to management.
• Ensure administrative activities are carried out in line with company policies, procedures, and applicable regulations.
• Maintain confidentiality and proper handling of sensitive company and employee information.
• Support procurement and payment processes for routine administrative requirements, subject to approved procedures.
• Perform other administrative duties as assigned by the supervisor or management.

Key Performance Indicators (KPIs)

• Timely and accurate processing of administrative documents and requests.
• Effective maintenance and retrieval of company records and documentation.
• Availability and proper management of office supplies and resources.
• Timely resolution and escalation of administrative and facility-related issues.
• Effective coordination of meetings, logistics, and administrative activities.
• Compliance with company administrative policies and procedures.
• Accuracy and timeliness of administrative reports.
• Quality of support provided to employees, management, and other stakeholders.
• Demonstrated confidentiality, professionalism, and responsiveness.

Qualifications and Experience

• Bachelor’s Degree or HND in Business Administration, Public Administration, Management, or a related discipline.
• Minimum of 1–3 years of relevant administrative experience.
• Experience in a construction, engineering, corporate, or project-based environment will be an added advantage.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Good knowledge of office administration, records management, and document control practices.
• Strong organisational, communication, and interpersonal skills.
• Ability to manage multiple tasks, prioritise effectively, and work with minimal supervision.

Competencies:

• Administrative and organisational skills
• Attention to detail
• Effective communication
• Time management and prioritisation
• Record and document management
• Problem-solving skills
• Teamwork and collaboration
• Professionalism and confidentiality
• Proficiency in Microsoft Office
• Ability to work under pressure and meet deadlines.