Assistance Procurement Officer

Key Responsibilities

• Plan and execute procurement activities in accordance with approved budgets, annual procurement plans, and donor guidelines.
• Prepare and issue requests for quotations (RFQs), tenders, and purchase orders, ensuring proper documentation and competitive processes.
• Identify, evaluate, and maintain a database of reliable local and national suppliers, with preference for qualified vendors based in Maiduguri and Borno State where feasible.
• Conduct market surveys, price comparisons, and negotiations to secure value for money without compromising quality or compliance.
• Manage the full procurement cycle, including bid evaluation, supplier selection, contract preparation, and order tracking until delivery and acceptance.
• Ensure compliance with organizational procurement policies, Nigerian public procurement principles (where applicable), and specific donor rules (e.g., transparency, conflict of interest, and documentation standards).
• Coordinate with programme, logistics, and finance teams to forecast needs, schedule purchases, and avoid delays that could affect project implementation.
• Maintain accurate procurement records, filing systems, and reports for audits, donor reviews, and internal monitoring.
• Support logistics and asset management by verifying deliveries, checking quality, and facilitating proper receipt and distribution of goods.
• Identify and mitigate procurement risks, including those related to security, market fluctuations, and limited supplier availability in Northeast Nigeria.
• Contribute to capacity building of programme staff on basic procurement procedures and assist with periodic reviews of the procurement policy.