Bid and Tender Officer

Vouch Nigeria Limited is a Business Consulting, Recruitment and Selection, Outsourcing, Training, Business Development, Project Management and General Contract Company incorporated to carryout service as a consulting firm. We are strategically positioned as one of NIGERIA’s leading indigenous BUSINESS CONSULTING COMPANY. We deliver unparalleled quality and unmatched value to our clients through synergies and seamless integration of our corporate strategy, human resource capital and operational processes ensuring our services consistently meet and exceed our clients’ expectations. By virtue of our core services as consulting, recruitment and selection, outsourcing, training, business development and general contract company.

We are recruiting to fill the position below:

Job Title: Bid / Tender Officer

Location: Warri, Delta
Employment Type: Full-time

Job Summary

• To coordinate the end-to-end bid and tender process, from identifying opportunities and reviewing tender requirements through preparation, submission, and follow-up.
• The role will coordinate inputs from Engineering, Procurement, Finance, Projects, and other departments, with particular responsibility for NIPEX and other electronic tender platforms.

Key Responsibilities

• Monitor and identify relevant tender, bid, and prequalification opportunities.
• Review tender documents, scope, specifications, submission requirements, commercial requirements and deadlines.
• Coordinate the bid process from tender receipt through final submission.
• Prepare, compile and quality-check technical, commercial and administrative bid documentation.
• Coordinate with Engineering, Procurement, Projects, Finance and other departments to obtain required bid inputs. Manage NIPEX portal activities, including tender participation, product code additions, document uploads and electronic submissions.
• Maintain bid/tender trackers covering opportunities, deadlines, status, responsible persons, submissions and outcomes.
• Monitor tender clarifications, addenda, extensions and other client communications.
• Coordinate procurement/supplier inputs required specifically for tender pricing or technical submissions, without owning the subsequent procurement process.
• Ensure submissions are complete, accurate, compliant, and professionally presented before approval and submission.
• Maintain an organised database of tender documents, previous submissions, prequalification documents, registrations and correspondence.
• Coordinate post-submission follow-up and track bid outcomes and client feedback.
• Support preparation of company capability statements, vendor registrations and prequalification submissions.
• Maintain proper bid documentation and audit trails.

Qualifications

• Degree/HND in Business Administration, Management, Engineering, Procurement, or a related discipline.
• Relevant professional certification is an advantage.

Experience

•  3–5 years’ relevant experience in bid/tender management, preferably in Oil & Gas, EPC, engineering, or contracting.
• Proven experience preparing and submitting technical and commercial bids.
• Hands-on experience with NIPEX tendering and portal operations is strongly preferred.
• Good understanding of Oil & Gas tendering and procurement processes.
• Experience coordinating inputs from multiple departments under tight deadlines.

Key Skills & Competencies:

• Bid and tender coordination.
• NIPEX portal proficiency.
• Strong document control and attention to detail.
• Excellent written and verbal communication.
• Strong organisation, follow-up and deadline management.
• Proficiency in appropriate bid/tender management and document management software.
• Ability to coordinate multiple stakeholders and work under pressure.

Salary
N350,000 - N500,000 Monthly.