Executive Assistant

BeeEx HR Consulting - Our client, a leading literature importation, distribution and marketing organization, is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Job Summary

• Executive Assistant will provide high-level administrative and strategic support to the CEO / Managing Director, ensuring the smooth and efficient operation of the executive office.
• This role demands exceptional organizational ability, discretion, and a proactive approach to managing priorities in a fast-paced business environment.

Responsibilities
Executive Support:

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and review correspondence, reports, presentations, and briefing materials on behalf of the CEO.
• Act as the first point of contact for the CEO's office — screening calls, emails, and visitors.
• Coordinate board meetings, management meetings, and executive retreats including agenda preparation and minute-taking.
• Follow up on action items and decisions emanating from executive meetings.

Administrative & Office Coordination:

• Manage travel logistics including flight bookings, hotel reservations, and itinerary planning for local and international trips.
• Maintain a well-organized filing system for executive correspondence and confidential documents.
• Liaise with internal departments, external partners, and stakeholders on behalf of the CEO.
• Handle procurement of office supplies and manage expenses related to the executive office.

Strategic & Project Support:

• Conduct research and compile data to support executive decision-making and business initiatives.
• Monitor and track key projects, deadlines, and deliverables to keep the CEO informed.
• Support the preparation of business proposals, strategic documents, and company presentations.
• Maintain confidentiality of sensitive business information at all times.

Requirements

• Bachelor's Degree in Business Administration, Secretarial Studies, Mass Communication, or a related field.
• Minimum of 5 years' experience as an Executive Assistant or Senior Personal Assistant, preferably supporting C-suite executives.
• Proven track record of managing complex schedules, multiple priorities, and confidential information.
• Experience in publishing, education, retail, or a related industry is an advantage.

Required Skills and Competencies:

• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills; professional and articulate.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive matters with utmost discretion, diplomacy and confidentiality.
• Strong interpersonal skills with a polished, professional presence.
• Proactive, self-motivated, and capable of working with minimal supervision.
• Ability to multitask, prioritizes under pressure, and meets tight deadlines.
• Ability to set up and handle virtual meetings platform.
• Excellent in data management and record keeping.
• Possess emotional intelligence and integrity.

Key Performance Indicators

• Efficiency and accuracy in calendar and schedule management.
• Departmental compliance with executive directives.
• Accuracy and security in handling manual and electronic record management
• Seamless operation of the Executive office
• VIP visitor satisfactory ratings
• Quality and timeliness of correspondence, reports, and presentations prepared.
• Effectiveness in coordinating meetings, travel, and executive logistics.
• CEO satisfaction with administrative support and responsiveness.
• Confidentiality and integrity in handling executive information(zero breaches)

Working Conditions:

• On-site role based in Lagos. May require flexibility in working hours to accommodate the CEO's schedule, and some local travel may be required.

Salary
N250,000 - N350,000 per month.