Executive Support Specialist

Peopleware Consulting Limited is recruiting suitably qualified candidates to fill the position below:

Job Title: Executive Support Specialist

Location: Abuja
Employment Type: Full-time

Job Summary

• We are seeking a highly organised, discreet and proactive Executive Support Specialist to provide high-level professional and personal support to a senior executive.

Responsibilities

• Provide high-level executive support, including management of schedules, meetings, travel, correspondence and confidential matters.
• Coordinate and manage strategic projects, ensuring timelines, deliverables, stakeholders and follow-up actions are effectively managed.
• Develop and coordinate proposals, bids and tender submissions, ensuring quality, accuracy, compliance and timely submission.
• Research, draft and coordinate keynote speeches, executive presentations, briefing notes and talking points for high-level engagements.
• Conduct research and prepare reports, presentations, briefs and background materials to support executive decision-making.
• Coordinate strategic meetings, events and high-level engagements from planning through execution.
• Liaise with internal teams, external partners, clients and key stakeholders on behalf of the executive.
• Track strategic priorities, action points and deadlines, ensuring effective follow-through.
• Utilise technology and digital productivity tools to improve executive organisation, communication and workflow.
• Support the executive with research, planning and preparation for meetings, conferences and public engagements.
• Handle sensitive information and executive matters with exceptional discretion and prprofessionalism.

Requirements

• Bachelor’s Degree in Business Administration, Management, Communications, Project Management or a related discipline.
• 5+ years’ experience in Executive Support, Executive Assistance, Project Management, Business Development, Communications or a related role.
• Strong project management and coordination capabilities.
• Demonstrated experience in proposal writing, bids and tender preparation.
• Excellent business writing and executive communication skills, including experience drafting speeches, presentations and briefing documents.
• Highly tech-savvy, with strong proficiency in Microsoft Office, Google Workspace and project-management/productivity tools.
• Exceptional research, analytical and problem-solving skills.
• Excellent organisation, attention to detail and ability to manage multiple priorities.
• Strong judgement, discretion and ability to work with confidential information.
• Ability to operate independently and confidently in a fast-paced executive environment.

Key Attributes

• Strategic | Exceptional Writer | Project-Oriented | Tech-Savvy | Analytical | Proactive | Discreet | Highly Organised