Office Manager

HT Limited, a consulting firm, is recruiting to fill the position below:

Job Title: Office Manager

Location: Oshodi, Lagos
Employment Type: Full-time

Job Summary

• The Office Manager ensures the efficient running of the company’s administrative, human resources, facilities, financial, and inventory management functions.
• This multi-disciplinary role also serves as the primary liaison with external accountants, auditors, and regulatory bodies for compliance, tax, and statutory reporting.
• The role requires strong organizational and communication skills, attention to detail, and a thorough understanding of office and operational management within a garment manufacturing environment.

Key Responsibilities

Human Resource Management:

• Maintain and update staff records, including attendance, leave, and performance data.
• Manage recruitment, onboarding, orientation, and employee exit processes.
• Ensure compliance with company HR policies and applicable labor laws.
• Coordinate employee performance evaluations and training initiatives.
• Mediate staff grievances and support employee relations.

Facilities Management:

• Oversee daily maintenance of office and factory premises.
• Ensure the facility complies with health, safety, and environmental standards.
• Manage vendor contracts for utilities, cleaning, repairs, and facility upgrades.

Administrative Duties:

• Oversee general administrative operations such as supplies, travel, and document management.
• Maintain accurate company files, statutory records, and correspondence.
• Support executive staff with scheduling, meeting preparation, and internal coordination.

Bookkeeping & Financial Administration:

• Manage petty cash, staff expense claims, and payment vouchers.
• Maintain accurate records of receivables and payables.
• Prepare financial data for internal use and monthly management reporting.
• Liaise with external accountants for preparation of management accounts and annual audits.
• Coordinate timely tax filings (PAYE, VAT, WHT, Corporate Tax, etc.) and ensure compliance.
• Serve as the point of contact for auditors, tax consultants, and regulatory agencies.
• Prepare and submit required reports to regulatory bodies (e.g., tax authorities, industry regulators, CAC).

Stores and Inventory Management:

• Supervise the receiving, issuing, and storage of raw materials, trims, consumables, and finished goods.
• Maintain and update inventory records using manual or digital systems.
• Conduct periodic stock reconciliations and physical audits.
• Liaise with the procurement and production teams to forecast and control material requirements.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Accounting, HR, or a related field.
• Minimum 5 years of relevant experience in office, operations, or administrative management (preferably in a manufacturing setting).
• Familiarity with Nigerian tax laws, labor regulations, and corporate compliance.
• Working knowledge of accounting software (e.g., QuickBooks, Sage) and HR systems.
• Strong interpersonal, negotiation, and conflict resolution skills.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong analytical, documentation, and reporting abilities.
• Trustworthy, detail-oriented, and highly organized.

Working Conditions:

• Based in the company office with regular oversight of the factory and store operations.
• Standard work hours with flexibility during audits, stock counts, or regulatory deadlines.