Personal Assistant to CEO

Role Overview

• We are looking for a highly organised, proactive, analytical, and discreet Personal Assistant to the CEO to provide executive and administrative support to the Chief Executive Officer of a company operating in the downstream oil and gas sector.
• The successful candidate will support the CEO in reviewing management reports, managing official correspondences, coordinating meetings, tracking strategic decisions, and ensuring timely follow-up on key business priorities. The role also requires the ability to represent the CEO in meetings and engagements when delegated, communicate effectively with internal and external stakeholders, and handle confidential business information with the highest level of professionalism.
• The ideal candidate must possess strong analytical skills, sound judgement, excellent communication abilities, and the capacity to work in a fast-paced business environment.

Key Responsibilities

• Review management reports, departmental submissions, and business documents, highlighting key issues, performance gaps, and matters requiring the CEO’s attention.
• Manage the CEO’s official correspondences, including emails, letters, and other business communications.
• Coordinate the CEO’s calendar, appointments, meetings, and official engagements.
• Attend meetings on behalf of the CEO when delegated, document key discussions, and follow up on agreed action points.
• Represent the CEO in designated meetings and engagements, communicating management positions and directives appropriately.
• Prepare executive summaries, meeting briefs, presentations, and reports to support decision-making.
• Track management decisions, strategic initiatives, and departmental deliverables to ensure timely execution.
• Liaise with department heads, business partners, and other stakeholders on behalf of the CEO.
• Maintain proper records of executive correspondence, meeting minutes, and confidential documents.
• Handle sensitive business information with discretion and maintain strict confidentiality.
• Perform other executive support responsibilities as may be assigned by the CEO.

Requirements and Qualifications

• A Bachelor’s Degree in Business Administration, Management, Social Sciences, or a related discipline.
• Relevant experience as a Personal Assistant, Executive Assistant, Management Support Officer, or in a similar role.
• A minimum of 10 years’ relevant professional experience.
• Strong report-writing, analytical, and document-reviewing skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and other relevant productivity tools.
• Excellent organisational, time-management, and multitasking abilities.
• High levels of integrity, discretion, professionalism, and attention to detail.
• Ability to work independently, exercise sound judgement, and manage competing priorities.
• Knowledge or experience in the oil and gas industry is an added advantage.