Scheduler

Department: Planning
Reports To: Maintenance Planning Engineer/Maintenance Manager

Job Overview

• The Maintenance Scheduler is responsible for developing, coordinating, monitoring, and optimizing preventive, predictive, corrective, and shutdown maintenance schedules to ensure maximum equipment reliability and plant availability. 
• The role works closely with maintenance, operations, engineering, warehouse, and contractor teams to ensure maintenance activities are effectively planned, resourced, and executed within agreed timelines.
• The successful candidate must possess strong planning and coordination skills, a sound understanding of maintenance processes, and the ability to utilize computerized maintenance management systems (CMMS) to drive maintenance efficiency and operational excellence.

Key Responsibilities

• Develop Maintenance Schedules: Prepare daily, weekly, monthly, and shutdown maintenance schedules based on approved maintenance plans, work orders, resource availability, and operational priorities.
• Coordinate Maintenance Activities: Liaise with operations, maintenance teams, contractors, and stakeholders to ensure timely execution of planned maintenance activities with minimal impact on production.
• Monitor Work Order Progress: Track maintenance work orders, monitor completion status, identify delays, and take necessary actions to optimize schedule adherence.
• Manage Resource Planning: Coordinate manpower, tools, equipment, spare parts, and contractor requirements to support effective maintenance execution.
• Maintain CMMS Data and Reports: Update maintenance schedules, work orders, backlog reports, equipment records, and maintenance KPIs within the Computerized Maintenance Management System (CMMS).
• Support Shutdown and Turnaround Planning: Assist in planning and scheduling plant shutdowns, turnarounds, overhauls, and major maintenance activities to ensure successful execution within approved timelines.
• Analyze Maintenance Performance: Review maintenance performance metrics, schedule compliance, backlog trends, equipment downtime, and resource utilization to identify opportunities for continuous improvement.

Basic Technical Competencies and Skills:
The ideal candidate should demonstrate competency in:

• Maintenance planning and scheduling principles.
• Knowledge of preventive, predictive, and corrective maintenance practices.
• Proficiency in Computerized Maintenance Management Systems (CMMS) such as SAP PM, Maximo, or similar platforms.
• Understanding of maintenance workflows and work-order management.
• Ability to interpret engineering drawings, equipment documentation, and maintenance procedures.
• Resource planning, manpower allocation, and coordination skills.
• Shutdown and turnaround planning techniques.
• Data analysis, reporting, and KPI monitoring.
• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Time management and organizational skills.
• Strong communication and stakeholder management abilities.
• Problem-solving and continuous improvement mindset.

Qualification and Experience
Educational Qualification:

• Higher National Diploma (HND) in Mechanical Engineering, Electrical Engineering, Industrial Maintenance Engineering, Production Engineering, Operations Management, or a related technical discipline;

OR

• ND, or a related engineering field with demonstrated experience in maintenance planning and scheduling.

Professional Certification (Added Advantage):

• SAP Plant Maintenance (SAP PM) Certification.
• Maintenance Planning and Scheduling Certification.
• CMMS Administration Training.
• Project Management Certification.
• HSE Certification.

Experience:

• Minimum of five (5) years' industrial experience in maintenance planning, scheduling, maintenance coordination, shutdown planning, or related maintenance support functions within a manufacturing plant, fertilizer plant, petrochemical facility, power plant, cement plant, refinery, oil and gas operation, or similar industrial environment.
• Experience using SAP PM, CMMS, or equivalent maintenance management systems will be an added advantage.

Desired Attributes:

• Strong analytical and organizational skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong interpersonal and communication skills.
• Ability to work independently and within cross-functional teams.
• High level of accountability and professionalism.
• Commitment to continuous improvement and operational excellence.