Supply Chain Officer -Travel and Fleet

Malteser International is the international humanitarian relief agency of the Sovereign Order of Malta. For over 60 years we provide relief and recovery for people during and following conflicts and disasters around the world. Christian values and humanitarian principles form the foundations of our work.In over 30 countries in Africa, the Americas,Asia, Europeand the Middle East, we support people in need–regardless of their religion, origin or political convictions.

Malteser International has been working in Nigeria since 2017. In Northeast Nigeria and more specifically in Borno State, MI is currently active in the WASH sector for improving the lives of both the IDP population as well as the host communities. The WASH activities focus on improved access to safe water, sanitation and hygiene. They include NFI distribution, solarization of boreholes, rehabilitation of hand pumps, construction of latrines and hygiene promotion. Malteser International thereby applies a participatory, gender sensitive and inclusive approach ,food nutrition,security and livelihood.

We are recruiting to fill the position below:

Job Title: Supply Chain Officer -Travel and Fleet

Location: Maiduguri, Borno
Employment Type: Full-time
Start Date: as soon as possible

Responsibilities
Travel Management:

• Coordinate domestic and international travel arrangements for staff and visitors.
• Manage flight bookings, changes, cancellations and related travel requirements.
• Manage Visa processing and STR for expatriate.
• Coordinate with approved travel agencies and airlines.
• Ensure travel requests are received and processed within required timelines.
• Maintain an updated travel tracker.
• Coordinate accommodation and airport transfer requirements where applicable, in coordination with Admin in Abuja and Supply Chain Assistants in field locations.
• Monitor travel costs and identify opportunities for cost savings.
• Ensure travel arrangements comply with organizational procedures.
• Follow up on delayed, cancelled or changed flights and communicate updates to travelers.
• Support emergency and last-minute travel arrangements when required.
• Maintain proper documentation of travel bookings and related records
• Regularly raise awareness on best practice in travel planning, particular on flights, travel risks and mitigation, et cetera

Fleet Management:

• Coordinate the daily management and utilization of organizational and hired vehicles in MJK.
• Prepare and maintain vehicle allocation and movement plans.
• Coordinate vehicle assignments based on approved movement plans.
• Monitor vehicle utilization, mileage and availability.
• Maintain vehicle files and ensure all vehicle documentation is valid and up to date.

• Coordinate preventive maintenance and repairs.
• Monitor vehicle servicing schedules and follow up on outstanding repairs.
• Coordinate vehicle inspections and roadworthiness checks.
• Monitor fuel consumption and vehicle running costs.
• Maintain vehicle logbooks and ensure they are completed correctly.
• Report on vehicle accidents, breakdowns and major mechanical issues to the Manager.
• Coordinate with workshops and vehicle service providers.
• Monitor the performance of contracted vehicle vendors.
• Support fleet procurement, contract renewal and vendor evaluation processes.
• Maintain an updated fleet database.

Driver Management:

• Coordinate driver assignments and daily movement schedules in Maiduguri and MJK.
• Monitor driver attendance and availability.
• Ensure drivers comply with organizational driving and safety procedures.
• Monitor driver performance and professional conduct.
• Ensure drivers maintain proper vehicle documentation and logbooks.
• Coordinate driver briefings and routine communication.
• Track driver overtime or other approved transport-related costs.
• Report repeated driver performance or compliance issues to the Manager.
• Support periodic driver assessments and capacity-building activities.

Requirements

• Minimum 3–5 years of relevant professional experience in travel coordination, fleet management, travel management, including flight bookings, accommodation, travel requests, travel authorization, movement planning, and coordination or a similar role.
• Previous experience with an NGO, INGO, UN agency, or donor-funded organization is highly desirable.

What we offer

• Salary according to Malteser international salary grade.
• Other benefits: Group Life Insurance premium, Health insurance Package (Single / family Plan), 13th Month pay.
• Annual Leave + Compensation Leave + Academic Leave + Wedding Leave + Compassionate Leave - applicable.