Bank and Invoice Reconciliation Executive

ShogxyPro Outsourcing is a forward-thinking HR and talent solutions firm based in Lagos, Nigeria. We specialize in recruitment, staff outsourcing, compliance management, and workforce development for businesses across various industries.

Our goal is simple: help organizations grow by connecting them with the right people and building compliant, efficient HR systems. We serve startups, SMEs, and large enterprises looking to scale without the burden of in-house HR challenges.

We are recruiting to fill the position below:

Job Title: Bank & Invoice Reconciliation Executive

Location: Ibafo, Ogun
Employment Type: Full-time

Job Summary

• The Bank & Invoice Reconciliation Executive will be responsible for maintaining accurate records of bank transactions, customer receipts, supplier payments, and invoice allocations.
• The role focuses on transaction-level reconciliation, ensuring that all financial records are properly documented, reconciled, and traceable across Fleet and Fumigation operations.

Key Responsibilities
Bank Transaction Management:

• Record all daily bank receipts and payments accurately.
• Maintain up-to-date records of banking transactions related to Fleet and Fumigation operations.
• Investigate and resolve unidentified, duplicate, or outstanding transactions.

Invoice & Payment Reconciliation:

• Allocate customer receipts accurately to invoices and customer accounts.
• Record supplier and vendor payments against relevant invoices and supporting documents.
• Perform daily bank reconciliations and maintain reconciliation schedules.
• Monitor unallocated receipts, pending payment allocations, and outstanding reconciliation items.

Customer & Supplier Records Management:

• Maintain invoice-wise customer collection records.
• Support customer statement reconciliation activities.
• Track outstanding invoices and support collection follow-ups.
• Maintain complete records of payment advice and invoice allocation schedules.

Documentation & Compliance:

• Maintain organized financial documentation, including invoices, vouchers, payment records, bank statements, and allocation schedules.
• Ensure all transactions are supported by adequate documentation before processing.
• Maintain clear audit trails for all entries, corrections, and allocations.
• Cross-Functional Coordination
• Liaise with Operations, Fleet, and Fumigation teams to obtain required supporting documents such as waybills, trip sheets, and service records.
• Coordinate with relevant departments to resolve invoice discrepancies and payment variances.

Fleet & Fumigation Support:

• Ensure proper linkage between fleet trips, service records, invoices, customer receipts, and outstanding balances.
• Assist in monitoring invoice collection status and identifying overdue accounts.
• Reconcile customer payments against fleet and fumigation service invoices.

Key Performance Indicators (KPIs)

• Accurate and timely recording of bank transactions.
• Completion of daily bank reconciliations.
• Reduction in unidentified and unallocated receipts.
• Timely submission of reconciliation reports.
• Accurate invoice-wise customer collection tracking.
• Proper documentation and audit compliance.

Qualifications & Experience

• HND / B.Sc. in Accounting, Finance, Business Administration, or related discipline.
• Experience in reconciliation, accounts receivable, accounts payable, or banking operations.
• Previous experience in logistics, transportation, fleet management, fumigation services, or similar industries is an advantage.
• Working knowledge of Tally ERP or similar accounting software.
• Strong Excel proficiency and reconciliation skills.

Required Competencies:

• Excellent attention to detail.
• Strong analytical and reconciliation skills.
• High level of integrity and confidentiality.
• Good record-keeping and documentation skills.
• Ability to meet deadlines and manage multiple tasks.
• Strong communication and follow-up abilities.