Document Control Officer

Tilone Subsea Limited is a Marine Contracting, Subsea Inspection, Maintenance and Repair (I.M.R.), and E.P.C.I.C. company located in Port Harcourt, Rivers State. The company was originally incorporated on the 18th day of March 1993 as TILONE (NIGERIA) Limited, with Registration Certificate Number 218492 and commenced business on the 1st of June 1993. On the 31st of March 2010, the company’s name was changed to TILONE SUBSEA LIMITED to reflect its core services and values.

We are recruiting to fill the position below:

Job Title: Document Control Officer

Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Summary

• The Document Control Officer is responsible for managing, maintaining, and controlling documents, records, and files within the organization.

Responsibilities
Responsibilities include, but are not limited to:

• Organize, store, retrieve, and manage both electronic and paper documents.
• Ensure documents are accurate, up-to-date, and properly distributed in line with company standards.
• Maintain control over document versions and revisions to avoid confusion or use of outdated documents.
• Ensure documents comply with internal procedures and external regulatory requirements.
• Control access to documents, ensuring only authorised personnel can view or edit specific files.
• Maintain logs, registers, and metadata for document tracking and auditing purposes.
• Liaise with different departments to ensure timely document submission and approvals.
• Properly archive old or obsolete documents in a secure and retrievable manner.
• Assist or train staff on document control procedures and systems.
• Generate reports related to document status, outstanding actions, and compliance issues.
• Assign numbers to project documents for easy identification, indexing & filling.

Qualifications/ Requirements

• Interested candidates should possess a Bachelor's degree in Office and Information Management/Office Technology Management, Business Administration, or a related field
• Minimum of 7years working experience as a document controller, preferably in the Oil and Gas industry.
• Attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work with document management systems.
• Knowledge of document control procedures and regulations.
• Analytical and problem-solving skills.
• Ability to manage large volumes of documentation efficiently.
• Familiarity with industry-specific documentation standards and processes.
• Strong ability to work under pressure and meet tight deadlines.
• High level of confidentiality and professionalism
• Applicant must currently be residing in Port Harcourt, Rivers State
• Must be 35 years above