Executive Secretary

SOOB Law is looking to hire a highly skilled and experienced Executive Secretary who will provide high-level executive, administrative and secretarial support to Partners and other fee-earners within the firm to enable them to operate at optimum efficiency. The Executive Secretary’s role goes beyond routine secretarial/administrative tasks as they need critical time management, problem-solving and analytical skills, an eye for detail, and the ability to function as a trusted partner with the Executives they support.

Responsibilities

• Manage and maintain Partners’ calendars, schedule meetings, appointments and court dates. Assist Partners in prioritizing their day, including meetings, appointments, correspondence, and other important tasks, ensuring they stay on schedule.
• Provide cost-effective administrative and secretarial support to the partners and other fee-earners to enable them to operate at optimum efficiency.
• Provide calendar management for Partners, including daily agendas and scheduling, ensuring accuracy and adherence to appropriate standards.
• Prepare, proofread, and format correspondences, memos and legal documents.
• Oversee the production of legal documents, coordinating with internal teams and external parties as necessary.
• Screen and prioritize emails, calls, and other communications on behalf of Partners
• Monitor deadlines and ensure the timely filing of legal documents, maintaining compliance with regulatory requirements and court procedures.
• Track legal and billable activities and review invoices and payments to ensure timely processing.
• Coordinate logistics for legal meetings, conferences, and events, preparing materials, arranging catering, and coordinating travel as needed.
• Maintain an effective filing system for legal documents and correspondence.
• Other tasks as assigned

Reporting Line:

The Executive Secretary will report to the Practice Manager.

Qualifications/Skills:

• HND/Bachelor’s degree in English, Business Administration, Secretarial Studies or a related field.
• At least five (5) years of experience supporting senior level Executives in a corporate or legal environment.
• Proficiency in all Microsoft Suite (Word, Excel, PowerPoint, Outlook)
• Effective organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication, interpersonal, and problem-solving skills.
• Strong attention to detail and a high degree of accuracy in all activities especially with legal documents and correspondences.
• Exemplary professionalism and the ability to handle confidential information with the utmost discretion.
• Calendar and Schedule Management for Partners/Counsel
• Experience liaising with clients, counsel, Partners and external stakeholders professionally.
• Familiarity with Case Management/document management systems (e.g. document filing , court deadline tracking).
• A fast learner and excellent adaptive still
• Excellent Team Player

Working for Sofunde, Osakwe, Ogundipe & Belgore means you will be part of a dynamic, imaginative and innovative team in which each person’s contribution is highly valued.

Salary: N300,000 (Slightly negotiable for a highly experienced candidate)