Facility Manager

DKT International Nigeria is a social marketing organization whose core mission is the provision of safe and affordable options for family planning and HIV prevention.

We are recruiting to fill the position below:

Job Title: Facility Manager

Location: Lagos
Employment Type: Full-time

Job Summary

• The Facility Manager is responsible for the efficient management, maintenance, safety, and security of the Office's facilities to ensure a safe, functional, and cost-effective working environment.
• The role oversees building operations, preventive maintenance, vendor management, utilities, office space management, and compliance with health, safety, and regulatory requirements.

Key Responsibilities

• Oversee the day-to-day management and maintenance of office facilities.
• Develop and implement preventive and corrective maintenance schedules for buildings, equipment, and utilities.
• Supervise facility service providers, contractors, and vendors to ensure quality service delivery and compliance with contractual obligations.
• Monitor the performance and maintenance of electrical, plumbing, HVAC, fire protection, generators, elevators, and other building systems.
• Ensure compliance with health, safety, environmental, and statutory regulations.
• Conduct routine facility inspections and promptly address maintenance issues.
• Manage office space allocation, renovations, and workplace improvements.
• Prepare and monitor facility budgets, maintenance costs, and procurement of facility-related supplies and services.
• Coordinate security, cleaning, waste management, pest control, and landscaping services.
• Ensure uninterrupted utility services and manage relationships with utility providers.
• Maintain accurate records of maintenance activities, service contracts, inspections, and regulatory certifications.
• Develop emergency preparedness and business continuity plans relating to facility operations.
• Recommend initiatives to improve operational efficiency and reduce facility operating costs.
• Perform any other duties as may be assigned by Management.

Key Performance Indicators

• Office Transition: Ensure a smooth and timely transition to the new office with minimal disruption to business operations.
• Facility Readiness: Ensure all utilities, equipment, safety systems, and essential services are fully functional before and after relocation.
• Maintenance: Establish preventive maintenance schedules and ensure prompt resolution of facility-related issues.
• Vendor Management: Effectively coordinate contractors and service providers and ensure timely and quality service delivery.
• Health & Safety: Ensure compliance with applicable health, safety, fire, environmental, and statutory requirements.
• Cost Control: Monitor facility expenditure and identify opportunities for cost savings.
• Documentation: Maintain accurate facility, asset, maintenance, vendor, and compliance records.
• Reporting: Provide timely reports on facility operations, transition activities, maintenance, costs, and outstanding issues

Qualifications

• Bachelor's degree in Engineering, Estate Management, Facilities Management, Building Technology, Architecture, or a related discipline.
• Relevant professional certification in Facilities Management or Health & Safety will be an added advantage.
• Minimum of 5 years' cognate experience in facilities management, building maintenance, or a related role.
• Experience managing contractors, facility operations, and maintenance budgets.

Required Competencies:

• Strong knowledge of building systems and maintenance practices.
• Knowledge of occupational health and safety standards.
• Excellent planning and organizational skills.
• Strong negotiation and vendor management skills.
• Good analytical and problem-solving abilities.
• Ability to work under pressure and manage multiple priorities.