Female School Administrative Officer

Millie’s British International School (MBIS) is a growing British curriculum nursery and primary school in Ibadan committed to excellence in teaching, learning and pupil development. The school is committed to maintaining high standards of teaching, learning and pupil achievement. 

We are recruiting to fill the position below:

Job Title: Female School Administrative Officer

Location: Ibadan, Oyo
Employment Type: Full-time

Description

• We are a growing nursery and primary school in Ibadan committed to high standards of education, administration and service.
• We seek a well-presented, articulate and highly organised School Administrative Officer to manage the front office and provide effective administrative support across the school.
• As the first point of contact for parents, prospective families, pupils, staff and visitors, the successful candidate must demonstrate excellent communication skills, sound judgement and a consistently courteous approach, ensuring that every interaction reflects the school’s standards and values.

Key Responsibilities

• Manage the school’s front office, serving as the first point of contact for parents, prospective families, pupils, staff and visitors with professionalism and discretion.
• Handle admissions enquiries, providing accurate information on the school’s programmes and admission procedures, and directing enquiries to the appropriate personnel.
• Oversee visitor registration and access control in line with the school’s safeguarding procedures.
• Maintain accurate pupil attendance, punctuality and absence records, following up on discrepancies and unexplained absences.
• Maintain accurate, up-to-date school records, correspondence, documentation and administrative filing systems.
• Manage the school calendar, notice boards and information displays, ensuring all information is current, accurate and professionally presented.
• Maintain high standards of organisation, presentation and efficiency across the reception and administrative office.
• Provide administrative and logistical support for school meetings, events and activities.
• Capture and edit photographs and short videos of classroom activities, school events and learning displays using a smartphone and digital tools such as Canva and CapCut, preparing high-quality visual materials for school newsletters, updates and other official communications.

The successful candidate will have

• A Bachelor’s Degree or HND in Business Administration, Office Management, Education Management or a related discipline.
• A minimum of four years’ relevant experience in school administration, office management or a similar administrative role.
• Excellent written and verbal communication skills, with the ability to engage professionally and confidently with parents, prospective families, pupils, staff and visitors.
• Proficiency in Microsoft Office applications and the ability to maintain accurate records and work confidently with digital databases and administrative systems.
• Basic photography, video-editing and digital presentation skills, including the use of a smartphone and tools such as Canva and CapCut, to prepare visual materials for school communications.
• Clear, legible handwriting and the ability to produce accurate, well-presented written records and documentation where required.
• Strong organisational and time-management skills, with the ability to prioritise tasks, manage competing demands and maintain accuracy under pressure.
• A proactive, dependable and solutions-oriented approach, with the ability to work independently, anticipate administrative needs and follow tasks through to completion.
• Discretion and sound judgement in handling confidential school information, parent enquiries and pupil records.

The Ideal Candidate:

• We seek a highly organised, articulate and dependable professional with a polished appearance, a welcoming demeanour and the administrative competence to uphold the standards of a premium school.
• The ideal candidate will demonstrate sound judgement, initiative, discretion and meticulous attention to detail in managing the front office and supporting the school’s daily operations.

Remuneration
N150,000 monthly, negotiable based on experience and competence.