Supervisor, Facilities

DP World - We exist to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 108,100 employees spanning 74 countries on six continents. We are pushing trade further and faster towards a seamless supply chain that’s fit for the future. We’re rapidly transforming and integrating our businesses - Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

We are recruiting to fill the position below:

Job Title: Supervisor, Facilities

Location: Lagos

Job Context

• This role involves ensuring the optimal operational condition of facilities through effective facility maintenance, lease/rent agreement renewal, and contract negotiation. Key responsibilities include overseeing and coordinating maintenance activities to uphold the operational integrity of facilities, managing the renewal of lease/rent agreements to maintain occupancy, and negotiating contracts to secure favourable terms for the organization.

Key Performance Areas
Lease and Contract Agreement:

• Prepares and updates lease schedule to monitor MDS properties that are on lease in respect to lease expiration and renewal
• Prepares and updates lease agreement, negotiation, renewal and expiration with service / property providers.
• Collates and analyse vendor’s tenders as prerequisite for award of contract.
• Inspects availability and suitability of new premises/properties before engagement.
• Liaise with government agencies in the payment and compliance to government regulations and laws.
• Responds appropriately to emergencies or urgent issues as they arise and deal with the consequences.

Asset Maintenance:

• Organizes routine maintenance of company assets.
• General Facility maintenance and management in Lagos and Ibadan MDS guest House.
• Monitors state and condition of all MDS warehouses and offices as regards repairs needed by liaising with personnel in charge periodically
• Inspects projects in progress and gives details of situation report to Technical Manager.
• Updates and manages database of all official vehicles, furniture and fittings and collate the unserviceable asset for disposal.
• Conducts routine inspections on the performances and condition of assets towards ensuring steps are taken to comply with health and safety standards and government regulations.
• Evaluates performances of third-party service providers and preparation of payment advice for contractors.

Health, Safety and Environment:

• Shall promote a culture of safety and align with MDS HSEQ policy and guidelines

Qualifications Required

• Bachelor’s Degree/ Higher Diploma in facilities management, sciences, or management courses.

Experience and Skills Required:

• Minimum of 2-5 years’ working experience in similar field
• Contracts/Repairs Negotiation experience.
• Leases and rent renewals administration for 3rd party warehouses
• General awareness of industry knowledge, government agencies and regulatory authorities.
• High level understanding of Health Safety and Environment
• Contracts and lease management.
• Preparation of operating reports and activities
• Knowledge on Maintenance of safe working environment for all employees
• Effective Facilities Management skill.
• Knowledge of Applicable Legislation as well as Policies and Procedures and government legislation as regards Lease Management.