Administrative and Secretarial Officer

Job Summary

• Our client is seeking a smart, organised, proactive, and detail-oriented Admin Officer/Secretary to provide administrative and secretarial support, ensure efficient office operations, and maintain professional communication with clients and business associates.

Key Responsibilities

• Handle daily administrative and secretarial duties to ensure smooth office operations.
• Manage incoming and outgoing correspondence, emails, and telephone calls.
• Prepare, type, format, and file letters, reports, memos, and other official documents.
• Schedule meetings, manage appointments, and maintain the office calendar.
• Receive visitors and attend to enquiries professionally.
• Maintain accurate filing systems, office records, and documentation.
• Organise meetings and prepare minutes where required.
• Monitor office supplies and coordinate purchases when necessary.
• Follow up on pending assignments and ensure timely completion of administrative tasks.
• Support management with data entry, document preparation, and general office coordination.
• Maintain confidentiality of company information and records.

Requirements

• Minimum of OND in Secretarial Studies, Office Technology and Management, Business Administration, or a related field.
• Must have previous work experience in administrative and secretarial roles.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, email, and general office applications.
• Strong organisational, multitasking, and time-management skills.
• Good typing, documentation, and record-keeping abilities.
• Professional appearance, interpersonal skills, and customer service orientation.
• Must be trustworthy, resourceful, detail-oriented, and able to work with minimal supervision.
• Ability to handle confidential information responsibly.
• Must be available to resume immediately.
• Applicants without administrative and secretarial work experience need not apply.