Administrative Assistant

Group Aldelia Nigeria - Our client, an Oil & Gas / Energy Company, is recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Lagos 
Employment Type: Full-time
Industry: Oil & Gas / Energy

Job Summary

• Our client is seeking an experienced and highly organised Administrative Assistant to provide executive, administrative, and logistical support to the Executive General Manager and the CPNC Division.
• The successful candidate will ensure smooth daily office operations, personnel coordination, document management, and event organisation.

Responsibilities

• Provide executive administrative support to the Executive General Manager.
• Coordinate the onboarding and integration of new personnel, including accommodation, travel, IT equipment, access badges, and PPE.
• Process mission orders, flight bookings, and expense retirement notes.
• Manage incoming and outgoing correspondence, document numbering, dispatch, and online archiving.
• Coordinate meetings, conferences, team-building activities, and divisional events.
• Manage office supplies, refreshments, meeting rooms, drivers, cleaning services, and maintenance requests.
• Coordinate visitor access and temporary security passes.
• Maintain personnel absence registers, HSE trackers, and compliance records.
• Disseminate information and liaise with internal teams, external locations, and the media team when required.
• Provide administrative cover for rotational personnel when necessary.
• Ensure compliance with company procedures and HSE requirements.

Requirements

• Minimum of 5 years' experience in secretarial or administrative roles.
• Strong computer skills and proficiency in office applications.
• Excellent organisational, planning, and time-management skills.
• Strong written and verbal communication skills.
• Ability to work effectively in a dynamic, multicultural environment.
• HR experience and familiarity with TotalEnergies Nigeria's policies and procedures are added advantages.