Archivist – Samples Warehouse

Key Responsibilities

Geological Sample & Warehouse Management

• Coordinate the movement of geological samples, including cuttings, core, mud, water, oil, and gas samples, from field locations, Onne Port, and contractors to GSR warehouses.
• Receive, discharge, sort, classify, and rack sample boxes, cartons, tins, bottles, and tubes.
• Repackage damaged sample containers and relabel incorrectly or inadequately labelled samples.
• Maintain accurate physical inventories and update computerized sample databases.
• Retrieve requested samples and coordinate their packaging, dispatch, and shipment locally and internationally.
• Manage the receipt and storage of empty sample boxes, bags, racks, and related warehouse materials.
• Replace damaged rack platforms and ensure samples are properly labelled and stored.

HSE & Training Coordination

• Prepare presentations for quarterly HSE meetings.
• Assist in monitoring and updating training plans for GSR and Planning personnel.
• Support personnel in uploading training records and medical certificates.
• Follow up with employees and update records relating to SafePass/HSEPass.

Documentation & Compliance

• Index and barcode documents relating to sample logistics and warehouse storage locations.
• Maintain accurate records of sample movements, storage locations, and retrieval requests.
• Ensure the confidentiality and proper handling of geological samples, data, and official documents.
• Maintain excellent housekeeping and comply with all HSE and environmental requirements.

Requirements

• B.Sc. or HND in Sciences, Computer Science, or a related discipline.
• Minimum of 5 years' experience in Geoscience archiving and sample warehouse operations.
• Practical experience in geological sample handling, storage, inventory control, and dispatch.
• Knowledge of sample labelling, barcoding, database management, and archival procedures.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Good command of English and effective report-writing skills.
• Strong organizational, analytical, and record-keeping abilities.
• Excellent interpersonal skills and the ability to work in a multicultural environment.
• High level of accountability, attention to detail, confidentiality, and HSE awareness.