Facility Manager

About the Role

• We are seeking a competent, proactive, and experienced Facility Manager to oversee the efficient management, maintenance, safety, and day-to-day operations of the Company's facilities and properties.
• The successful candidate will be responsible for ensuring that facilities, building systems, equipment, utilities, and common areas are properly maintained, safe, functional, and fit for purpose.
• The role will also involve coordinating vendors, contractors, service providers, maintenance teams, and other stakeholders to ensure that facility-related activities are delivered efficiently and cost-effectively.

Key Responsibilities

• Oversee the day-to-day operations, maintenance, and general management of the Company's facilities and properties.
• Develop and implement preventive and corrective maintenance plans for buildings, equipment, electrical systems, plumbing, air-conditioning systems, generators, water systems, elevators, fire safety systems, and other facility infrastructure.
• Conduct regular inspections of facilities to identify maintenance issues, safety hazards, defects, and areas requiring improvement.
• Coordinate repairs, maintenance, renovations, installations, and facility improvement projects.
• Supervise facility maintenance personnel, technicians, cleaners, security personnel, and other service providers where applicable.
• Coordinate and monitor external contractors, vendors, artisans, and service providers to ensure quality and timely delivery of services.
• Maintain accurate records of maintenance activities, equipment, warranties, service contracts, inspections, and facility assets.
• Monitor utility consumption, including electricity, water, fuel, and other facility-related resources, and recommend measures for cost efficiency.
• Ensure that facilities comply with applicable health, safety, environmental, fire, and other regulatory requirements.
• Develop and implement emergency response and business continuity procedures relating to facility operations.
• Monitor facility-related expenses and assist in preparing and managing maintenance and operational budgets.
• Obtain and evaluate quotations from vendors and contractors and make recommendations based on quality, cost, and service requirements.
• Ensure that maintenance materials, tools, equipment, and spare parts are properly managed and available when required.
• Respond promptly to facility emergencies, breakdowns, complaints, and urgent maintenance requirements.
• Maintain a preventive maintenance schedule and ensure that scheduled maintenance is carried out on time.
• Liaise with Management, HR, Finance, Security, Procurement, and other departments on facility-related matters.
• Ensure that the Company's facilities are clean, secure, functional, presentable, and maintained to the required standard.
• Prepare periodic facility management reports, including maintenance activities, incidents, outstanding repairs, expenses, and recommendations.
• Identify opportunities to improve facility efficiency, reduce operational costs, and extend the useful life of Company assets.
• Perform other facility-related duties as may be assigned by Management.

Qualifications

• Bachelor's Degree or HND in Facility Management, Estate Management, Engineering, Building Technology, Quantity Surveying, Architecture, Business Administration, or a related discipline.
• 3–5 years of relevant experience in facility management, property management, building operations, maintenance, or a related field.
• Professional certification in Facility Management, Project Management, Health & Safety, or a related field will be an added advantage.

Experience:

• Experience managing contractors, vendors, maintenance personnel, and service providers.
• Practical knowledge of building maintenance, electrical systems, plumbing, HVAC, generators, water systems, and other building services.
• Good understanding of occupational health and safety, fire safety, emergency procedures, and facility compliance requirements.
• Experience with maintenance planning, budgeting, procurement, and vendor management.

Required Skills and Competencies:
The ideal candidate should possess:

• Strong facility and maintenance management skills.
• Excellent organisational and time-management abilities.
• Strong problem-solving and decision-making skills.
• Good communication and interpersonal skills.
• Ability to supervise and coordinate technical and non-technical personnel.
• Strong attention to detail and ability to identify potential facility risks.
• Ability to manage multiple maintenance activities and priorities simultaneously.
• Good negotiation and vendor-management skills.
• Ability to prepare clear reports and maintain accurate records.
• Proficiency in Microsoft Office applications.
• Ability to work independently and demonstrate sound judgement.
• High level of integrity, accountability, professionalism, and reliability.
• Ability to respond effectively to emergencies and urgent operational situations.

What We Offer

• A professional and dynamic working environment.
• Opportunity to contribute to the effective management and improvement of Company facilities.
• Career growth and professional development opportunities.
• Competitive remuneration based on experience and qualifications.