Facility Manager

VAVA Project is a construction and property development operation under the broader VAVA Group, involving the development and management of residential and commercial properties, project sites, facilities, and related operational activities. From the work you have shared, the project has a significant focus on construction-site operations, architecture, engineering, security, procurement, administration, and human resource management.

We are recruiting to fill the position below:

Job Title: Facility Manager

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Facilities/Administration
Reports To: Management/Head of Administration
Industry: Real Estate / Construction

About the Role

• We are seeking a competent, proactive, and experienced Facility Manager to oversee the efficient management, maintenance, safety, and day-to-day operations of the Company's facilities and properties.
• The successful candidate will be responsible for ensuring that facilities, building systems, equipment, utilities, and common areas are properly maintained, safe, functional, and fit for purpose.
• The role will also involve coordinating vendors, contractors, service providers, maintenance teams, and other stakeholders to ensure that facility-related activities are delivered efficiently and cost-effectively.

Key Responsibilities

• Oversee the day-to-day operations, maintenance, and general management of the Company's facilities and properties.
• Develop and implement preventive and corrective maintenance plans for buildings, equipment, electrical systems, plumbing, air-conditioning systems, generators, water systems, elevators, fire safety systems, and other facility infrastructure.
• Conduct regular inspections of facilities to identify maintenance issues, safety hazards, defects, and areas requiring improvement.
• Coordinate repairs, maintenance, renovations, installations, and facility improvement projects.
• Supervise facility maintenance personnel, technicians, cleaners, security personnel, and other service providers where applicable.
• Coordinate and monitor external contractors, vendors, artisans, and service providers to ensure quality and timely delivery of services.
• Maintain accurate records of maintenance activities, equipment, warranties, service contracts, inspections, and facility assets.
• Monitor utility consumption, including electricity, water, fuel, and other facility-related resources, and recommend measures for cost efficiency.
• Ensure that facilities comply with applicable health, safety, environmental, fire, and other regulatory requirements.
• Develop and implement emergency response and business continuity procedures relating to facility operations.
• Monitor facility-related expenses and assist in preparing and managing maintenance and operational budgets.
• Obtain and evaluate quotations from vendors and contractors and make recommendations based on quality, cost, and service requirements.
• Ensure that maintenance materials, tools, equipment, and spare parts are properly managed and available when required.
• Respond promptly to facility emergencies, breakdowns, complaints, and urgent maintenance requirements.
• Maintain a preventive maintenance schedule and ensure that scheduled maintenance is carried out on time.
• Liaise with Management, HR, Finance, Security, Procurement, and other departments on facility-related matters.
• Ensure that the Company's facilities are clean, secure, functional, presentable, and maintained to the required standard.
• Prepare periodic facility management reports, including maintenance activities, incidents, outstanding repairs, expenses, and recommendations.
• Identify opportunities to improve facility efficiency, reduce operational costs, and extend the useful life of Company assets.
• Perform other facility-related duties as may be assigned by Management.

Qualifications

• Bachelor's Degree or HND in Facility Management, Estate Management, Engineering, Building Technology, Quantity Surveying, Architecture, Business Administration, or a related discipline.
• 3–5 years of relevant experience in facility management, property management, building operations, maintenance, or a related field.
• Professional certification in Facility Management, Project Management, Health & Safety, or a related field will be an added advantage.

Experience:

• Experience managing contractors, vendors, maintenance personnel, and service providers.
• Practical knowledge of building maintenance, electrical systems, plumbing, HVAC, generators, water systems, and other building services.
• Good understanding of occupational health and safety, fire safety, emergency procedures, and facility compliance requirements.
• Experience with maintenance planning, budgeting, procurement, and vendor management.

Required Skills and Competencies:
The ideal candidate should possess:

• Strong facility and maintenance management skills.
• Excellent organisational and time-management abilities.
• Strong problem-solving and decision-making skills.
• Good communication and interpersonal skills.
• Ability to supervise and coordinate technical and non-technical personnel.
• Strong attention to detail and ability to identify potential facility risks.
• Ability to manage multiple maintenance activities and priorities simultaneously.
• Good negotiation and vendor-management skills.
• Ability to prepare clear reports and maintain accurate records.
• Proficiency in Microsoft Office applications.
• Ability to work independently and demonstrate sound judgement.
• High level of integrity, accountability, professionalism, and reliability.
• Ability to respond effectively to emergencies and urgent operational situations.

What We Offer

• A professional and dynamic working environment.
• Opportunity to contribute to the effective management and improvement of Company facilities.
• Career growth and professional development opportunities.
• Competitive remuneration based on experience and qualifications.