Almandine HR Consulting Limited is a professional Human Resources consulting firm dedicated to helping businesses build, manage, and retain high-performing workforces. We provide strategic HR solutions that enable organizations to attract the right talent, improve employee performance, ensure compliance, and create productive workplace cultures that drive business growth. Our services include recruitment and talent acquisition, HR outsourcing, performance management, training and development, HR policy development, employee relations, payroll support, and organizational development.
We are recruiting to fill the position below:
Job Title: Human Resource Assistant / Personal Assistant
Location: Abuja (FCT)
Employment Type: Full-time
Department: Human Resources
Reports To: Managing Director
Job Summary
- The Human Resource Assistant supports the HR department in carrying out daily human resource activities, including recruitment, employee documentation, onboarding, attendance management, staff welfare, and HR administration.
- The role ensures that employee records are properly maintained and that HR policies and procedures are implemented effectively.
Key Responsibilities
Recruitment and Selection:
- Assist in preparing and posting job advertisements.
- Receive, review, and organise applicants’ CVs.
- Schedule interviews and communicate interview details to candidates.
- Maintain an updated database of applicants.
- Assist with reference checks and recruitment documentation.
Employee Documentation and Records:
- Maintain accurate and up-to-date employee files and records.
- Prepare offer letters, appointment letters, deployment letters, and other HR documents as assigned.
- Ensure employees complete all required documentation during resumption and onboarding.
- Update the employee database with staff information, job titles, departments, and other relevant details.
- Maintain the confidentiality and security of employee records.
Onboarding and Orientation:
- Assist with the onboarding of newly employed staff.
- Ensure new employees complete the necessary documentation.
- Coordinate staff orientation and introduction to company policies.
- Follow up with relevant departments to ensure new employees are properly integrated.
Attendance and Leave Management:
- Monitor and maintain daily staff attendance records.
- Assist in tracking lateness, absenteeism, and leave applications.
- Update leave records and attendance reports.
- Report attendance irregularities to the HR Manager for appropriate action.
Employee Relations and Welfare:
- Respond to routine employee enquiries and direct complex issues to the HR Manager.
- Assist in organising staff engagement activities, training programmes, and team-building events.
- Support the implementation of employee welfare initiatives.
- Assist in documenting employee complaints and disciplinary matters.
HR Administration and Reporting:
- Prepare HR reports, memos, and other administrative documents.
- Assist in preparing monthly HR reports and staff statistics.
- Support performance appraisal exercises and training activities.
- Maintain proper filing systems for physical and electronic HR records.
- Perform other HR-related duties assigned by the HR Manager.
Key Performance Indicators (KPIs)
The performance of the Human Resource Assistant will be measured by:
- Employee Records Accuracy: Percentage of employee files that are complete and up to date.
- Recruitment Support: Timeliness in scheduling interviews and processing recruitment documents.
- Onboarding Efficiency: Completion of required onboarding documentation for new employees.
- Attendance Reporting: Accuracy and timeliness of staff attendance reports.
- HR Documentation: Timely preparation and filing of HR documents.
- Employee Support: Responsiveness to employee enquiries and requests.
- Policy Compliance: Adherence to company HR policies and confidentiality requirements.
- Reporting: Timely submission of assigned HR reports.
Qualifications and Requirements
- Minimum of an OND or HND in Human Resource Management, Business Administration, Industrial Relations, or a related field.
- Previous experience in an HR or administrative role is an advantage.
- Good knowledge of basic HR practices and procedures.
- Proficiency in Microsoft Word, Excel, and email management.
- Excellent verbal and written communication skills.
- Strong organisational and record-keeping abilities.
- High level of confidentiality, integrity, and attention to detail.
- Ability to multitask, work under pressure, and meet deadlines.
- Good interpersonal and problem-solving skills.
Required Skills:
- Recruitment and interview coordination.
- Employee record management.
- Communication and interpersonal skills.
- Report writing and documentation.
- Time management and organisation.
- Microsoft Office proficiency.
- Confidentiality and professional ethics.
- Teamwork and attention to detail.
Working Relationships:
- The Human Resource Assistant will work closely with the Managing Director,employees, and job applicants to ensure the smooth running of HR operations.