Procurement Technical Coordinator

Desicon Engineering Limited for over 40 years has been an indigenous industry leader providing innovative Engineering, Procurement and Construction (EPC) solutions to our clients. Knowledge, technical innovation and teamwork are at the centre of who we are. We are focused on leveraging these assets to deliver Instrumentation Maintenance and Construction, Procurement and Consultancy solutions to the Nigerian Energy sector. We are an ISO (9001:2008) certified organisation, and we are focused on continuing to improve our processes to exceed our client expectations. We are proud to be the first indigenous company to own and operate a fully equipped Electrical & Instrumentation facility with an attached calibration workshop; a further indication of our dedication to providing superior service and value for money to our clients.

We are recruiting to fill the position below:

Job Title: Procurement Technical Coordinator

Location: Port Harcourt, Rivers

Responsibilities

• Identify potential subcontractors through market research and supplier evaluation.
• Issue Requests for Proposals (RFPs) or Requests for Quotes (RFQs) to subcontractors.
• Evaluate subcontractor proposals, including pricing, capabilities, and qualifications.
• Negotiate subcontract terms and conditions to ensure alignment with project goals and contractual requirements.
• Collaborate with legal and compliance teams to review and approve subcontract agreements
• Maintain a database of subcontract agreements and associated documentation.
• Monitor subcontractor performance, ensuring adherence to project schedules and quality standards.
• Manage changes in subcontract scope, schedule, and costs, and update relevant documentation.
• Select Vendors for the assigned PR(s) by the Departmental Head based on the requested items and the vendor’s expertise.
• Ensure compliance with regulatory, legal, and contractual requirements in subcontractor relationships.
• Track and report on subcontractor expenditures against budgeted costs.
• Identify opportunities for cost savings and efficiency improvements.
• Assist in the preparation of cost estimates for subcontracting requirements
• Maintain accurate and organized subcontract records, including correspondence, agreements, and modifications.
• Prepare regular reports on subcontract performance, expenditures, and compliance.
• Prepare the RFQ in the standard format with all relevant details, including the Bid Closure Time & Date, Special Conditions (if any), etc.
• Send out the RFQ to the selected vendors (from Desicon bids ID) marking internal colleagues (as necessary) in Blind Copy.
• Verify the PO for all terms & conditions and submit for further approvals.
• Identify and assess potential risks associated with subcontractor relationships.
• Develop mitigation plans to address identified risks.
• Monitor and report on risk status and mitigation efforts.
• Always look for ways and methods to improve the efficiency of the department, implement them with consultation and approvals of colleagues and HODs
• Provide support to Estimations Department during the bidding phase
• Any other relevant task, as shall be assigned by the Procurement & Subcontracts Manager
• Negotiate the Prices with the Selected Vendor (TBE and/or Commercial Basis).
• Wherever needed, request for TBE (Technical Bid Evaluation) by the Requested or by any competent authority as nominated by him/her.
• Receive the submitted offers from Dept. Head or Coordinator and analyze them by filing the Data in Vendor Commercial Evaluation Form.