Society for Family Health (SFH) is one of the leading non-governmental public health organisations in Nigeria, implementing programmes in Reproductive Health/Family Planning, HIV & AIDS prevention and treatment, malaria prevention and treatment, primary health care system strengthening, and maternal, newborn and child health care. We work in partnership with the Federal and State Governments of Nigeria, the Global Fund, United States Agency for International Development (USAID), Department for International Development (DFID), Bill & Melinda Gates Foundation, MSD for Mothers and Children Investment Fund Foundation, among other international donors.
We are recruiting to fill the position below:
Job Title: Programme Archiving and Documentation Officer
Location: Abuja
Job Type: Full time
Job Profile
- This role will focus on financial documentation and archiving financial documents.
- He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored.
Job Role
- Conduct daily follow-up on finance documents generated by project staff and HQ Accountants.
- Capture all Financial Documents for all transactions on the Project from the point of project initiation.
- Confirm, using the relevant checklist, that the generated document/s for each transaction type are complete and processed accordingly.
- Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes.
- Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
- Preserve the archived documents in a manner conducive to immediate and future references.
- Share the archive documents with relevant units of the SFH finance unit on request.
- Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in an acceptable format.
- Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document-friendly condition.
- Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as and when required
- Ensure all documents are properly coded
Requirements
- Higher National Diploma or BSc in Accounting, Library Science, or a related field of study
- Minimum of 2 years of work experience (NYSC inclusive)
- Good IT skills and interest in applying digital technology to archiving.
- Genuine interest in history and in preserving records for posterity.
- Competence in administrative procedures and project management skills.
- Good communication skills to relate to and encourage a range of users.
- Attention to detail and accuracy.
- Logical approach to work of identification, and classification.
- Good written and oral communication skills
- Good presentation and interpersonal skills
- High sense of responsibility.
- Self-starter
- Planning and organisational abilities