Inventory Supervisor

PURPOSE OF THE ROLE

• To ensure accurate control, safe storage and timely issue of raw materials, packaging materials and finished goods, so that production is never interrupted and inventory records match physical stock at all times.

KEY RESPONSIBILITIES

Receiving and Storage

• Supervise the receipt, offloading and checking of raw materials, packaging materials and finished goods against purchase orders and delivery documents.
• Coordinate with Quality on inspection and approval of incoming materials before they are put into stock.
• Ensure that materials are stored correctly by category and condition (dry, ambient or temperature-controlled) and kept clear of walls, floors and pests.
• Maintain a clear, labelled and well-organised warehouse layout.

Stock Control

• Enforce FEFO / FIFO in the storage and issue of all items.
• Ensure that every stock movement (receipt, issue, transfer, return) is recorded in the ERP or inventory system on the same day.
• Issue materials to production against approved requisitions and keep supporting documents.
• Monitor minimum, maximum and reorder levels and alert Procurement and Planning early to prevent stock-outs and overstocking.

Stock Counts and Reconciliation

• Plan and conduct regular cycle counts and full stock takes.
• Reconcile physical stock against system records, investigate variances and report findings with recommended actions.
• Work with Finance and Internal Audit on stock valuation and audit requests.

Expiry, Damage and Wastage Control

• Track near-expiry, slow-moving, obsolete, damaged and quarantined stock, and report it to management in good time.
• Ensure that rejected and expired materials are separated, recorded and disposed of with proper approval.

Dispatch and Coordination

• Coordinate the preparation, loading and dispatch of finished goods, and verify quantities and documentation.
• Work with Production, Procurement, Quality and Sales on material availability and delivery schedules.

Team Supervision

• Allocate duties to store keepers and warehouse staff and supervise their daily work.
• Train the team on stock handling, documentation, safety and system use.
• Report attendance and performance issues to the Warehouse / Supply Chain Manager.

Health, Safety and Reporting

• Enforce safe handling, correct use of forklifts and PPE, and housekeeping standards.
• Prepare daily, weekly and monthly inventory reports, including stock status, ageing and variances.

QUALIFICATIONS AND EXPERIENCE

• B.Sc or HND in Supply Chain Management, Business Administration, Accounting, Logistics or a related field.
• 3–5 years’ experience in inventory or warehouse management in an FMCG or manufacturing environment, including at least 1 year in a supervisory role.
• Hands-on experience with an ERP or inventory management system.
• Knowledge of FEFO / FIFO and warehouse best practice.

SKILLS AND COMPETENCIES

• Strong numeracy, accuracy and attention to detail
• Good Excel skills for stock analysis and reporting
• Organisational and time management skills
• Integrity and strong internal control discipline
• Leadership and team supervision
• Clear communication across production, finance and procuremen